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Monaco-Belgo Contact International

Publication officiel au Moniteur monégasque

7584-31/01/03 Arrêté Ministériel n° 2003-39 du 23 janvier 2003 portant autorisation et approbation des statuts

7585-07/02/03 "MONACO-BELGO CONTACT INTERNATIONAL"

Index:

I       Denomination - Object - Length - Head office

II      Conditions of admission, resignation or exclusion of the shareholders

III    Administration of the association

IV    Association of the  General Assembly

V      Association Supervision

VI     Dotation – Ressources annuelles

VII   Modification of the statutes

VIII Dissolution-Liquidation- Repatriation of assets

STATUTS

I Denomination - Object - Length - Head office

Article 1

                        It is written within the framework of the Monegasque law # 1072 of 27 June 1984, for an unlimited time, a non-profit association called « Monaco-Belgo Contact International », governed by the general principles of law applicable to contracts, obligations and to present status.

Article 2

                        The purpose of this association is to research, collect, draft and exchange or communicate in a non-lucrative professional manner all information having  links or connections with the Principaute de Monaco or the Kingdom of Belgium.

                        It is equally for the purpose as an information exchange platform, to act as a liason between journalists and lay-journalists (non-journalists)

                        It can also be a useful tool to its members with the exclusion of (to ) all diplomatic missions within the scope of traditional diplomatic representation.

Article 3

                        The headquarters is established (agreed) by the decision of the Administrative Council   in Monaco and can not be transferred outside of Monegasque territory.

                         It has the internet address: mbci.mc, monabel.mc

II Conditions of admission, resignation or exclusion of the shareholders

Article 4

                         This association comprises four types of members :

                         1. The active members are those who collect information and inform the public using the  journalistic method  while respecting  the morals of the association. All active members and certain other MBCI executives will be granted press cards by MBCI.

               2. Honorary members are those who share the beliefs of the association and assist by their own network and personal knowledge.

                          3. The members are those who request , receive with priority and then diffuse information without alteration unless information are diffused without linking the diffusion to MBCI.

              4.  Benefactor members are those  donate financially to MBCI.

Article 5

                     Applications for membership must be addressed to either the President or to the Secretary General  who by their judgements will determine their honorability, creditability, and their agreement to the MBCI status. Membership will be granted to the Administrative Council during the annual general assembly.

Article 6

                            Memberships will be forfeited upon the following the conditions :

                         1. By written statement

       2. By expulsion by the Administrative Council or by the President for non-compliance to the terms of the status of the association. Members will, however be allowed possible forgiveness if the member provides adequate  explication of his/her actions.

                          Expulsed members have the right to appeal their expulsion to the General Assembly to have their expulsion annulled after full agreement of the administrators.

III Administration of the association

Article 7

                            The association’s administration is composed of  an Administrative Council holding full power.  The council is comprised of at least two and not more than ten members, all of legal age, and holding full civil rights.  The President and the majority of the Administrative Council must be domiciled in Monaco or be of Monegasque nationality.

Article 8

                            The members of the Administrative Council are elected for a term of one year by the members during the Annual General Assembly. Absolute majority is required for the first round and relative majority for the second round. In case of a draw the members with seniority will have precedence  following that, members of advanced age will be chosen. The Administrative Council reelected on an annual basis.

Article 9

                           In the event that an administrative post becomes vacant, the Council shall temporarily assume the duties until the following General Assembly  wherein a suitable candidate will be elected.

Article 10

                            The Administrative Council chooses a lobby composed of administrators to perform the following functions:

                a) a President who has the responsibility of :

-  representing the association for all civil and legal responsibilities with the permission of the Administrative Council

-  organizing the expenses and ensuring funding

-  cosigning for all expenses

-  executing the decisions taken by the Administrative Council

-  acting as presiding member over the Administrative Council and Annual General Assembly

-  replacing any unavailable member in case of absence

                             b) a Vice-President  who possesses sufficient competence to replace the President in case of absence.

                             c) a Secretary General who assumes responsibility for all internal administrative duties

                             d) a Management Assistant to aid with  organizational duties and with the management of the association and its external relations

                             e) a Treasurer  to document the expenses and revenues of the association as well as to supervise the collection of  all fees associated with the set up of the association.

                            All expenses of the members while in the course of duty for the association will not be guaranteed to be reimbursed in their totality. In no case will an overdraft or the borrowing of monies in the name of the association  be tolerated without prior consent with the exception of an exceptional overdraft independent of the Association

Article 11

                            The Administrative Council can delegate its powers to those who it judges to be suitable to one or more of its members, by special written mandate for one or numerous determined objectives.

 Article 12

                            The Administrative Council shall meet  upon the summons of its President whenever the Association requires.

                            The President is held to summon one quarter of its members

                            In order to validate its deliberation the presence of at least one half of its members must be present

                            Absent members can, by means of special written mandate, be represented at Administrative Council meetings by a present member.

IV Association of the  General Assembly

Article 13

                            The General Assembly, which represents the supreme power of the association, is reelected on an annual basis. Meetings are held at least once annually after the summons of the President who is held to congregate the Administrative Council or at least  two-thirds of the associations members.

                            The President summons the association’s members at least eight days prior to the date of the General Assembly. The order of the day is established by the Administrative Council.  Proposals and demands must be addressed to the President  by at least three days prior to the General Assembly reunion in order to be listed in the order of the day of the  General Assembly .

Article 14

                              The Assembly General is presided over by the President of the Administrative Council

                              If it is decided by the Administrative Council, the General Assembly can be presided over by the senior doyen assisted by two chosen scrutinizers.

                              The General Assembly chooses the place of meeting for the Administrative Council

Article 15

                            In order to efficiently deliberate the General Assembly, at least half of the active members of the association must be present. If this condition is not fulfilled, the assembly must be rescheduled at a later date. The order of the day of the first meeting must be maintained without further addition or deletion of any orders.

Article 16

                            The General Assembly

                    a) elects the members of the associations Administrative Council

                    b) examines the reports of the management of the Administrative Council regarding the financial status and the activities of the association. It approves the           accountability of the previous year and votes on the present years the budget. If extra monies are available they are not, in any case, distributed among the members.

                          c) decides upon the order of the day according to the status of the association If a member want to discuss an issue not already listed on the order of the day, it can be discussed or a report can be requested for later discussion.
 

Article 17

                       The resolutions of the General Assembly are accepted by  the majority voice of the present and represented  members. In the event of a tie, it is the voice of the President who will break the tie.

                        Voices are expressed by raised hand or by secret vote if the  majority of the members of the Assembly or the Administrative Council are in accordance.

V   Association Supervision

Article 18

                        Conforming to article 12 of law # 1072  the June 27,1984, the President is held within the month to declare to the General Secretary of the Minister of State to deliver the following:

                   1) any changes of address of the social seat

                   2) all modifications affecting the composition of the Administrative Council as well as the functions of its members

                   3) all acquisitions or sales of buildings

                  4) all decisions by the General Assembly modifying the status, (the declaration must be accompanied by the authorization form mentioned in article #8 of the law 1072

                   5) all decisions by the General Assembly  regarding the voluntary dissolution of the association

Article 19

                        Conforming to article 13 of law # 1072 of June 27, 1984, the administrators are held to publish in the Journal of Monaco (Moniteur Monegasque) a notice mentioning:

1)  the name, object and address of the social seat

2)  all modifications regarding the mention

3)  the decision regarding the dissolution of the association

                        The publication must be made during the following month, either in the publication of the Ministerial Authorization By-law or the announcement of the dissolution.

Article 20

                        Conforming to article 14 of law#1072 of June 27, 1984, the administrators must hold a register containing the minutes of the AGM and the member list as well as the administrative authorizations.

                        This register must be present during all administrative or judicial authority requisitions.

VI Dotation – Ressources annuelles

Article 21

                         The associations revenues are composed of :

                          1) revenue derived from property and activities

                          2) eventual membership dues

                         4) monies generated on an occasional basis, under agreement by the competent authorities (canvassing for funds ,conference, lottery, concerts, balls, shows for profit to the association)

  5) the liberties agreed by the government according to the articles 778 and 804 of the Monegasque Civil Code.

VII Modification of the statutes

Article 22

                            The status can be modified on the recommendation  of the Administrative Council  or if there is a majority motion of the members of the Assembly General

                            As in one or another cases, the modification propositions are written in the order of the day of the next General Assembly,  which must be sent to all members of the association at least eight days before the meeting is held.

Article 23

                            The General Assembly follows the stipulations and conditions mentioned in article 15 of the present status.

                            The status can only be modified if at least two-thirds of the members or members represented are present.

VIII Dissolution-Liquidation- Repatriation of assets

Article 24

                            Voluntary dissolution can intervene :

                      a) when the association becomes purposeless

                      b) when a decision of this regard is taken by the Assembly General

Article 25

                            A  General Assembly is  called to pronounce the dissolution of the association. It must include at least half of the members. The dissolution can not be voted without at least the majority of two-thirds of the members or represented members present.

Article 26

                            In the event of dissolution, the properties of the association can be liquidated either by the General Assembly or by the liquidators nominated for this specific purpose.

                            The properties will return to those who financed them. Monies must be allocated to a group in the Principality of Monaco that shares a similar mission statement.

Article 27

                      For all other unanticipated cases the Administrative Council is charged with establishing internal regulation, approval and modifications by the General Assembly of the association having the majority of members or represented members present.

Ary van He                                                             Jacques van He

  Président                                                                                Vice-Président

Marie-Caroline van He

Secrétaire Générale

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